Posts Tagged With: Organizing Your Office

Week 1 – Selecting Organizing Tools (Published on GetConnected.com)


Clare Kumar Writes About Organizing Tools for Your Home Office – Photo Courtesy of GetConnected.com

Clare Kumar - October 12, 2010

Organizing tools are critical to creating an efficient and effective workspace. Tools help us group like items together, identify and contain items for easy retrieval, and place items in the most comfortable position for use.

However, not all tools are created equal. It is important to consider how and where you will use an item to make sure you’re making the right investment. Sometimes a cheap solution can turn into an expensive one if it doesn’t solve the problem or hold up to use.

When deciding which tools, consider:

1. The purpose

Be very clear on the organizing problem you are trying to solve. For example, rather than just thinking “I need a place to store my paper documents”. Think about how you would like to refer to the information, how often and for how long. Identify how much information must be referred to at the same time. This might lead you away from traditional filing to selecting binders which keep information in sequence. You might consider adding page protectors to preserve documents.

2. How it will be used

If you’re purchasing a tool that will be used frequently, be used to invest in sturdy equipment. Everything from staplers and hole punches, to binders and drawer organizers, come in a variety of qualities and at different price points. I have seen many offices with broken stapler collections. Buy once and buy well.

3. Where it will be used

Before purchasing a tool, think of where it will ‘live’. If tools are difficult to retrieve and use they will often be ignored. It may mean taking the time to create space to store an item or a work surface for a specific activity.

One of the most common mistakes people make when organizing is shopping for organizing tools too early, before determining what will really work. Before investing in organizing tools, it is also important to understand the options available to you, your preferences, and the budget. The greater the investment, the more you want to be sure that you’re making the right choice.

ACCO BRANDS CANADA is proud to sponsor this 10 week series on organizing your workspace leading up to ORGANIZE YOUR DESK DAY on October 21, 2010. Get the tools you need to get organized from world-class brands such as Swingline, Quartet, Day-Timer, GBC, Kensington, and Wilson Jones. Clare Kumar, founder and Chief Organizer at Streamlife, an organizing company, will take you on a practical and inspiring journey from chaos and clutter to productivity and peace of mind.
Filed Under: How-To
Tags: Acco, AccoOYDD, organize your desk day

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Week 1 – 10 WEEKS OF ORGANIZING KNOW HOW TO GET YOU READY FOR ORGANIZE YOUR DESK DAY (Originally Published on GetConnected.com)


Clare Kumar Writes About Organizing Your Workspace – Photo Courtesy of GetConnectedMedia.com

Clare Kumar - September 15, 2010

By Clare Kumar

Every year, the third Thursday in Small Business Week is “Organize Your Desk Day”.

Why a day to focus on something that sounds as simple as an organized desk? For many of us, an organized desk is an elusive reality keeping us from clear thinking and maximum productivity. One study reported that employees spend up to 30% of their time searching for lost information. Not only is that expensive, it simply doesn’t feel good. Another study suggests that over half of computer users report pain from use during the first year after starting a new job. Uncomfortable workspaces lead to unproductive work.

Think about how much time you spend working in your office. Isn’t it worth figuring out how to ensure that your workspace is helping, not hindering your work? An organized desk is really a symbol of an organized workspace, one that is:

* consistently ready for use
* convenient for finding the tools and information you need
* comfortable and conducive to your work activities
* creative and inspiring

Over the next ten weeks, we will go step-by-step through everything you need to do to create an organized desk in time for Organize Your Desk Day. We will explore how to effectively manage your space, time, information and ‘stuff’ – the tools of work and your sources of inspiration.

Simply tailoring your workspace to suit you and how you like to work will boost your productivity. People are different sizes and shapes and have different learning styles and responses to their environments. Some things in your office may be working well for you, but chances are your space could be further customized to suit your preferences and work style so you can work more efficiently. Worth exploring?

Here are three important steps to take to get the most out of the following weeks as we tackle organizing your workspace:

1. List what currently frustrates you about working in your space.

It could be things such as recurring neck pain when using the computer, not being able to find files, suffering too many interruptions, glare from the afternoon sun, a calendar that’s never up to date, or bills that go unpaid. You get the idea. This is your chance to think about your daily work experience and identify what’s not working. Rank this list in order or frustration. Now that we’ve got that out of the way, it’s time to think positive.

2. Define the benefits you will value from being more productive.

What if you could solve the problems you’ve just identified? What would the benefit be to eliminating neck pain, for example? What will the impact be of increasing your physical comfort and reducing stress on your body? Will it affect your relationships? How about the ability to accomplish more in less time? Think through what you will actually do with the additional time.

Write down at least three major benefits and keep them handy. Write them in a notebook or on your smartphone or computer. Add them to the top of your whiteboard to keep them visible. Create a file called “Organizing” or “Productivity”, choosing the term you are most likely to remember. You’ve now got a list of meaningful benefits that will continue to inspire you to pursue change.

3. Make it your intention to create order.

This simply means making a commitment to invest time and energy to establish order. If it feels daunting to work alone, it can help to engage a partner. Find a colleague or fellow entrepreneur and work on your spaces at the same time. Each week set up a time to talk through your projects, what’s working and what’s not. You’ll keep each other accountable. Even better share your stories and successes on our blog or at http://www.facebook.com/organizeyourdeskday.

Armed with your commitment, motivating reasons, list of trouble spots, and the strategies and tools we’ll explore in the upcoming weeks, you’ll be quickly on your way to greater productivity and peace of mind.

ACCO BRANDS CANADA is proud to sponsor this 10 week series on organizing your workspace leading up to ORGANIZE YOUR DESK DAY on October 21, 2010. Get the tools you need to get organized from world-class brands such as Swingline, Quartet, Day-Timer, GBC, Kensington, and Wilson Jones. Clare Kumar, founder and Chief Organizer at Streamlife, an organizing company, will take you on a practical and inspiring journey from chaos and clutter to productivity and peace of mind.

Source: http://www.getconnectedmedia.com/blog/author/Clare%20Kumar

Categories: Beauty, book reviews, Business, Contact Information, Creative Writing, Culture, Education, Entertainment, Environment, Events, Health, Home Decor, Living, Media Writing, Opinion, Technology, Writing (all kinds) | Tags: , , , , , , , , , ,

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