Organizing tools are critical to creating an efficient and effective workspace. Tools help us group like items together, identify and contain items for easy retrieval, and place items in the most comfortable position for use.
However, not all tools are created equal. It is important to consider how and where you will use an item to make sure you’re making the right investment. Sometimes a cheap solution can turn into an expensive one if it doesn’t solve the problem or hold up to use.
When deciding which tools, consider:
1. The purpose
Be very clear on the organizing problem you are trying to solve. For example, rather than just thinking “I need a place to store my paper documents”. Think about how you would like to refer to the information, how often and for how long. Identify how much information must be referred to at the same time. This might lead you away from traditional filing to selecting binders which keep information in sequence. You might consider adding page protectors to preserve documents.
2. How it will be used
If you’re purchasing a tool that will be used frequently, be used to invest in sturdy equipment. Everything from staplers and hole punches, to binders and drawer organizers, come in a variety of qualities and at different price points. I have seen many offices with broken stapler collections. Buy once and buy well.
3. Where it will be used
Before purchasing a tool, think of where it will ‘live’. If tools are difficult to retrieve and use they will often be ignored. It may mean taking the time to create space to store an item or a work surface for a specific activity.
One of the most common mistakes people make when organizing is shopping for organizing tools too early, before determining what will really work. Before investing in organizing tools, it is also important to understand the options available to you, your preferences, and the budget. The greater the investment, the more you want to be sure that you’re making the right choice.
ACCO BRANDS CANADA is proud to sponsor this 10 week series on organizing your workspace leading up to ORGANIZE YOUR DESK DAY on October 21, 2010. Get the tools you need to get organized from world-class brands such as Swingline, Quartet, Day-Timer, GBC, Kensington, and Wilson Jones. Clare Kumar, founder and Chief Organizer at Streamlife, an organizing company, will take you on a practical and inspiring journey from chaos and clutter to productivity and peace of mind.
Filed Under: How-To
Tags: Acco, AccoOYDD, organize your desk day